Torch Run Event Notification Form

This form should be completed when a Torch Run agency has a Torch Run event planned. The Event Notification Form can also be downloaded.

All local and area fund raising projects must be pre-approved by the SONC state office 60 days prior to the beginning of the project. Please fill out the following form completely, submit the original copy to the SONC state office, and retain a copy for your records. Special Olympics NC will notify you with an approval with in 2 weeks of receipt of this application. When this application is approved, applicant is granted permission to use the SONC logo, which must be used in association with the event’s promotion.

Pre-approval must be obtained to determine if SONC insurance coverage of the event will apply without additional premium
All contracts required to organize the event must be sign by the President of SONC
All volunteers must have current SONC Volunteer Application forms on file with the SONC state office

Date
MM slash DD slash YYYY
Your Name*
First Last
Your Email*
Contact Phone Number*
Fax Number
Law Enforcement Agency*
Agency Coordinator's Name*
First Last
Name of Event*
Name and Address of Event Location*
Street Address Address Line 2 City State ZIP Code
Date(s) of Event*
MM slash DD slash YYYY
Registration Time*

: Hours

Minutes

AM/PM
Time Event Begins*

: Hours

Minutes

AM/PM
Time Event Ends*

: Hours

Minutes

AM/PM
Expected event expenses*
Entry Fee*
Event Description*
Please provide as much detail as possible and include all COVID-19 precautions.
Cost for Spectators*
If there is no cost, please put $0.
Can the entry fee be raised?*
Are alcoholic beverages being served at this event?*
If yes, is there a charge for alcoholic beverages?*
Will hazardous activities (fireworks, bungee jumping, aviation, watercraft, etc) take place at the event?*
If yes, please list.
Is additional insurance required?*
If yes, fill out INSURANCE REQUEST SECTION below.
Is a contract required?*
If yes, please upload contract to be reviewed by SONC.
Have you filled out an Athlete Request Form?*
Have you notified your local Special Olympics coordinator about this event?*
Would you like SONC to make your agency an online registration/fundraising page?*
If yes, fill out CLASSY FUNDRAISING PAGE SECTION below.
File Upload
Drop files here or

Max. file size: 256 MB.
Please attach a copy of all promotional materials, including brochures, posters and t-shirt designs as well as any contracts.
Classy Fundraising Page Information Section
In order to create a successful fundraising page, we need as much detail as possible about the event.
Please email the following to the NC LETR at nctorchrun@sonc.net:
-Agency badge or patch image
-Photographs of past or related event
-Agency images to enhance the overall look of the page
Registration fee(s) specific to levels
What your agency would like in the information section:
This is the main body of the fundraising page, so keep it simple and straight forward, i.e. event timeline, who, what, when, where, prizes, contests, hospitality, etc.
Overall event fundraising goal:
Event contact name
First Last
Event contact phone number
Fundraising Page Administrator Name
First Last
Administrator will have access to update/edit information and read registration/fundraising reports. They must be familiar with and adhere to Special Olympics language guidelines.
Fundraising Page Administrator Email
Event Insurance Request
Venue contact name requesting insurance and/or to be named additionally on insured:
Venue contact's phone number
Venue contact's fax number
Venue contact's email address
Venue name
Venue address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

If you have any questions about the form, contact the NC Torch Run at (919) 719-7662.

Classy Fundraising Page Information Section

Event Insurance Request

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