Summer Games Head of Delegation Information

For those of you staying in the dorms, please note that we did a survey earlier to find out if you preferred for beds to be lowered from loft style to the floor.  All beds should be lowered unless you specified otherwise.  If you find that your rooms are not set up as you needed when you check in, let us know ASAP so we can have staff correct that for you.

We are unable to use Talley Student Center at N.C. State University for this year’s dance and Olympic Town.  As a result, this year the dance will take place in N.C. State University Carmichael Gymnasium right across the street and the same location we are using for basketball, powerlifting and volleyball competition during the day.

While we will scale back extracurricular activities a bit with the change in location, we do have one great addition for the brave few. You guessed it! We will be opening up sign-ups for the rock wall! Athletes will have to pre-register for this experience via an online form that we will send out shortly.

Healthy Athletes is a program that provides free health screenings and some great incentives to the athletes; a good example is Special Smiles with free dental screenings and free mouth guards made onsite.  This year we will be showcasing six disciplines that will be open in Carmichael Gym during the day on Saturday as well as during the dance that night.

The sports that will have competition on Saturday only this year are athletics, basketball individual skills, powerlifting, and gymnastics.  All others will have competition on both Saturday and Sunday.

Please note that we are using the same two bowling locations as last year.  The change is that Bowlero Cary is the new name for what was AMF South Hills.

Coach’s meetings There are two recordings to review regarding the coach’s meetings. Review the General Summer Games Information as well as the your sport specific coach’s meeting which can be found in the sport drop-down below. Please remember that you must review this meeting by Thursday, June 1, in order to receive credit. Remember, at least one representative from each local program must attend this webinar and confirm attendance. Listening to the recording does count as attendance as long as the appropriate steps are taken.

We will continue to rely heavily on text messaging to communicate with everyone during the Games. Be on the lookout for texts throughout the weekend and please make sure SONC has accurate cell phone numbers on file beforehand so we can keep you informed.

This information is shared with every state-level event.  Click through it as a refresher or let it serve as a resource if this is your first event!

Head of Delegation Responsibilities
Local Program Preparation Checklist
Sample Packing List
Sample Delegation Pre-Games Coaches Meeting Agenda
Mileage Chart
General Policies & Procedures
Competition Policies & Procedures
Sport Nutrition Tips
Event Services

Lunches
Lunch specifics are listed with the venues as they do vary by location.

Dining Hall Meals
Meals other than lunch will be offered at Fountain Dining Hall beginning with dinner on Friday night and continuing through breakfast on Sunday.  You can read the full menu of what will be provided at Fountain.

Please note that breakfast will be a grab-and-go breakfast rather than a sit-down meal.  You will pick up bagged breakfasts from the lobby of Fountain Dining Hall on both Saturday and Sunday mornings.  Instructions will be provided throughout the weekend.

Saturday Night Dinner
All dinner arrangements are at local program cost for Saturday night.  For those delegations who have indicated they will eat in Fountain on Saturday night, your local program fees will be adjusted to capture this cost of $8 per person.

For those delegations who have chosen to eat at Talley, all four restaurants and Talley Marketplace will be open from 4–9 p.m.

Here are the dining options for Talley:

• Talley Market – has all of your typical snacks, some amazing ice cream made right there at NC State, salads, etc.
• Jason’s Deli – you can view the menu online.
• Los Lobos Mexican Grill – this is run similarly to Moe’s Grill where you walk through and get a made-to-order burrito, etc.  You can view the menu online.
• Tuffy’s Burgers – you can view the menu online.

For Jason’s Deli, Los Lobos, Tuffy’s and Ruckus, you can order and pay ahead using the Grubhub app.  You can even indicate at what time you will pick up your food.  This could make things much much easier for your whole group!

If your delegation has opted to eat out on your own, there are a number of options on Hillsborough Street as well as Western Boulevard.

Dietary Needs
If you have requests for vegetarian or gluten-free meals at the sport venues, fill out this form by Friday, May 26, in order for arrangements to be made. A current list of gluten-free and vegetarian meals we are currently aware of can be found here.

Talley Student Union restaurants have been asked to prepare for vegetarian or gluten free needs.

The Fountain Dining Hall dietician, Lisa Eberhart, is available to answer any questions about what is offered at this location.  She can be reached at Lisa_eberhart@ncsu.edu or 919-513-5310.

All delegations will be housed in the following dorms:

• Bragaw Hall
• Lee Hall
• Sullivan Hall
• Avent Ferry Complex

All delegations will check in at Bragaw.
Check-in will take place 1 – 5 p.m. on Friday.
Dorm assignments have been sent out!

Please refer to this NCSU Overall Campus Map to help you throughout the weekend.

SONC is assuming that everyone is staying for both Friday and Saturday nights.  Delegations are asked to alert Kyle Jaimes ASAP if there are individuals who will only stay Friday night so room nights are not unnecessarily charged to SONC. Even if you have athletes who do not have competition on Sunday, we encourage you to stay Saturday night to enjoy the dance. Take full advantage of the games weekend!

All participants should bring all linens (pillow, blanket, sheets, towels and washcloths).  If someone forgets an item, extras will be available at cost to the local program.
Prices are as follows:
Sheets (2) – $4.00
Towel (1) – $3.00
Washcloth (1) – $2.00
Pillow with Pillowcase (1) – $4.00
Blanket (1) – $7.00
Total Set – $20.00

Building access cards will provide access to in-building laundry in your assigned buildings.  There is no additional laundry service charge but you need to bring your own detergent!

All rooms contain a mini-fridge.

Extra volunteers will be available to help with unloading luggage and getting it to the dorms.  As mentioned above, make sure everyone labels their luggage with their name and delegation.  The goal is to deliver all luggage to the HOD’s suite for you all to distribute from that point.

Parking on the NC State University campus is basically open and free (aside from spaces that indicate 24-hour restrictions, etc. – read the signs!) all weekend. The one exception is when delegations who are staying on campus arrive before 5 p.m. on Friday.  Detailed parking instructions for Friday afternoon dorm parking will be sent out with dorm information later this week.

SONC will also provide you with program-specific parking passes to put on your front dashboard to assist our volunteers.

This year we will be offering Healthy Athletes screenings all day long on Saturday! These are free health screenings, such as dental and vision, that are available for the athletes during the games. Please thoroughly look at the information below to make sure you know the location and time for each screening.

Healthy Athletes Flyer
Healthy Athletes Schedule by Delegation

Saturday, June 3
Where: Carmichael Gymnasium
Screening Times: 12:30 – 5 p.m. and 6  – 8:30 p.m.
Disciplines: FitFeet, FUNfitness, Health Promotion, Healthy Hearing, Opening Eyes, Special Smiles

For those who have been through the screenings before, this is a reminder that it is always good to check in each year to stay on top of your health. These are free screenings for any Special Olympics athlete.

Incentives:

Healthy Athletes will be offering incentives based on the number of disciplines completed.

One Screening: Fun Sticker!
Two Screenings: Cool Cross-Body Bag
Three or More Screenings: Entered into a drawing to win a Xbox One X

Reynolds Coliseum – NC State University
2411 Dunn Ave., Raleigh

Venue Director – Stephanie Thompson, cell (919) 943-5518

Welcome to the magic of Summer Games!
Friday, June 2
6:30 p.m. – Doors open and dance party begins complete with a stilt walker and gymnast performing!
7:30 p.m. – Program begins
Reynolds Coliseum – N.C. State University

Yes this year’s theme is magic so prepare to be amazed!

View the Opening Ceremony Agenda here!

Important reminders
Be sure to wear your delegation shirts to represent your local program.

A sign with your delegation name will be provided to you.  It is important to have someone holding that up as you enter the building so we can see where you end up sitting and to hold it up when your delegation gets recognized so we can capture a shot of you on the jumbotron!

There is no parade of athletes and there is no assigned seating.  All seating is first come first served.  There is limited seating on the floor so some delegations will be up in the stands.  There is, however, designated seating near the front of the stage for those using wheelchairs and for those with hearing impairments to be able to see the sign language interpreter clearly.

There will be a bag-check at the doors.  Reynolds Coliseum now requires that everyone entering the building have their bag checked first.  The best idea – just don’t bring a bag.  If you must, just be prepared for it to be inspected before you can enter.

We will not have items for sale at the Ceremony.  Souvenirs will be available at all venues on Saturday.

During the program, cold spark machines will be used on the stage. This display looks like giant sparklers without fire and smoke and with minimal sound. For athletes with sensitivity to flash, please note that the cold sparks will be used throughout the program for up to 10 seconds at a time.

The program will feature performances by Special Theatre Arts of Raleigh (STAR), Catch 22 a cappella singers and a Cirque de Vol aerialist performer. Special Olympics North Carolina Athlete Council Chair Jacob Huffman of Gaston County and WRAL/FOX50 anchor and Special Olympics North Carolina board member Ken Smith will serve as the emcees for the evening.

The ceremony will end at 8:30 p.m. with the lighting of the cauldron by Law Enforcement Torch Run for Special Olympics North Carolina® representatives, which signifies the opening of Summer Games!

Carmichael Gym – NC State University
2611 Cates Ave.
Raleigh NC, 27695

Venue Director – Joy Cuomo, cell (919) 593-4205
Inclement Weather Plan – Everyone already in the venue should stay put and anyone outside should go inside the building.  An airhorn signal of three short blasts will be made if cover should be taken immediately.  One long blast will follow when inclement weather has passed.
Parking – This is another venue to which most delegations can walk to from the dorms.  A drop-off area will also be provided for buses.  There will also be a shuttle running to bring delegations from the dining hall and of course returning throughout the evening.
Dance/Olympic Town – This year we will be using the Carmichael Gymnasium (same venue as basketball, volleyball, and powerlifting competition).  For this reason we will not have any live performances, but still lots of exciting activities! You are not going to want to miss it!  Our Healthy Athletes disciplines will be providing health screenings with prizes involved.  All of this will be going on while our DJ kicks off the dance!

George Williams Athletic Complex – St. Augustine’s University
1315 Oakwood Ave.
Raleigh, NC 27610

(Use the below address to bring you directly to the parking lot adjacent to the track)

701 N. State St.
Raleigh, NC 27610

Competition will take place on Saturday only.

Venue Director – Jonathan Serxner, cell (919) 812-7708
Mandatory Coach’s Meeting – There are two recordings to review regarding the coach’s meetings. Review the General Summer Games Information as well as the Athletics coach’s meeting. Please remember that you must review this meeting by Thursday, June 1, in order to receive credit. Remember, at least one representative from each local program must attend this webinar and confirm attendance. Listening to the recording does count as attendance as long as the appropriate steps are taken.
Lunch – Cypress Creek Civitans will be doing a hot dog cookout for the venue.
Inclement Weather Plan – If weather is extreme and safety is an issue, everyone will be directed to their vehicles.  An air horn signal of three short blasts will be made if cover should be taken immediately.  One long blast will follow when inclement weather has passed.
Parking – There will be a lot going on.  Be patient with parking! 
Souvenirs – Souvenirs will be on sale at the venue.
Concessions – Kona Ice and Capital City Cuisine food trucks will be at the venue serving concessions.
Additional Activities – Southland Dairy Farms will have great information about dairy products and farming complete with milking demonstrations with a real cow and free ice cream sandwiches!
Venue Notes – Please read this information on how to request a tent permit for delegation use at the venue. Tents without a permit will be removed.

Competition Information
Athletics Sport Webpage (rules, etc)
2023 Athletics Program
2023 Athletics Track and Field Schedule
2023 Athletics Athletes by Delegation

Carmichael Gym – NC State University
2611 Cates Ave.
Raleigh NC, 27695

Basketball skills competition will be held on Saturday only. Basketball team competition will be held on both Saturday and Sunday.

Venue Director – Bridgette Earman, cell (919) 748-9631
Mandatory Coach’s Meeting – There are two recordings to review regarding the coach’s meetings. Review the General Summer Games Information as well as the Basketball coach’s meeting. Please remember that you must review this meeting by Thursday, June 1, in order to receive credit. Remember, at least one representative from each local program must attend this webinar and confirm attendance. Listening to the recording does count as attendance as long as the appropriate steps are taken.
Lunch – (Saturday) ham or turkey sandwiches, chips and fruit. (Sunday) turkey sandwiches or turkey bacon club wraps, chips and fruit donated by Sheetz.
Parking – Delegations staying at the dorms can easily walk to Carmichael Gymnasium.  For those that need to drive, there is on-street parking around the venue that is open during the weekend but be sure to pay attention to the signs (certain spots are off limits!).  The Coliseum Deck is also available.
Souvenirs – Souvenirs will be on sale at the venue on Saturday and Sunday.
Concessions – While we are not selling concessions in the building, Talley Market will be open across the street in Talley Student Center.
Spectators – Spectators are expected to maintain decorum when supporting their delegations. Only official members of the delegation are allowed on the field of play. Delegations are welcome and encouraged to bring pop-up tents and lawn chairs to set up outside of the venue in designated areas. There is limited space inside the venue for delegations to gather while not competing.  Please note that personal chairs are not allowed inside the venue.

Competition Information
Basketball Sport Webpage (rules, etc)
2023 Basketball Team Final Divisions (posted 6.3.2023)
2023 Basketball Team Sunday Schedule (posted 6.3.2023)

Basketball skills schedule:
Saturday, June 3
Auxiliary Courts 9-11

10:30 a.m. – 12 p.m. – Preliminary competition
12 a.m. – 1 p.m. – Divisioning for Final Round and lunch break
1 p.m. – 2:30 p.m. – Final round of competition
2:45 p.m. – Awards presentations

Bowling Singles and Ramp
Bowlero Cary (formerly AMF South Hills)
301 Nottingham Dr.
Cary, NC  27511
Venue Director – Mike Safrit, cell (910) 617-3476

Bowling Doubles and Team (Traditional and Unified)
Buffaloe Lanes South
6701 Fayetteville Rd.
Raleigh, NC 27603
Venue Director – Julianne Johnson, cell (919) 923-7737

Bowling competition will be held on both Saturday and Sunday.

Mandatory Coach’s Meeting – There are two recordings to review regarding the coach’s meetings. Review the General Summer Games Information as well as the Bowling coach’s meeting. Please remember that you must review this meeting by Thursday, June 1, in order to receive credit. Remember, at least one representative from each local program must attend this webinar and confirm attendance. Listening to the recording does count as attendance as long as the appropriate steps are taken.
Lunch –  (Saturday) ham or turkey sandwiches, chips and fruit. (Sunday) turkey sandwiches or turkey bacon club wraps, chips and fruit donated by Sheetz.
Parking – There is adequate parking at the facilities.
Souvenirs – Souvenirs will be on sale at Buffaloe Lanes South on Saturday, and Bowlero Cary both Saturday and Sunday.
Concessions – Concessions will be on sale at both venues all weekend.

Competition Information
Bowling Sport Webpage (rules, etc.)
2023 Bowling Competition Schedule

2023 SONC Summer Games Bowling Bib Report
2023 SONC Summer Games Bowling Singles Ramp Final Divisions (posted 6.3.2023)
2023 SONC Summer Games Bowling Singles Final Divisions (posted 6.3.2023)
2023 SONC Summer Games Bowling Singles & Ramp Lane Assignments (posted 6.3.2023)

2023 SONC Summer Games Doubles & Team Lane Assignments (posted 6.3.2023)
2023 SONC Summer Games Bowling Doubles Final Divisions (posted 6.3.2023 w/total Saturday score)
2023 SONC Summer Games Bowling Unified Doubles Final Divisions (posted 6.3.2023 w/total Saturday score)
2023 SONC Summer Games Bowling Team Final Divisions (posted 6.3.2023 w/total Saturday score)
2023 SONC Summer Games Bowling Unified Team Final Divisions (posted 6.3.2023 w/total Saturday score)

Sonshine Gymnastics
151 Thomas Mill Rd.
Holly Springs, NC 27540

Gymnastics competition will be held on Saturday only.

Venue Directors – Jimmy Lynn, cell (919) 749-8116
Mandatory Coach’s Meeting – There are two recordings to review regarding the coach’s meetings. Review the General Summer Games Information as well as the Gymnastics coach’s meeting. Please remember that you must review this meeting by Thursday, June 1, in order to receive credit. Remember, at least one representative from each local program must attend this webinar and confirm attendance. Listening to the recording does count as attendance as long as the appropriate steps are taken.
Parking –Please be sure to follow the Special Olympics directional arrows to the venue and take NC-55 to Green Oaks Parkway to get to Sonshine Gymnastics.  
Souvenirs – Souvenirs will be on sale at the venue.
Lunch – Hamburger, hot dog, or chicken lunch cooked onsite by your very own venue directors!

Competition Information
Gymnastics Sport Webpage (rules, etc.)
2023 Summer Games Women’s Gymnastics Divisions and Schedule
2023 Summer Games Men’s Gymnastics Divisions and Schedule

Carmichael Gym – NC State University
2611 Cates Ave.
Raleigh, NC 27606

Powerlifting competition will be held on Saturday only.

Venue Director– Jamie West, cell (919) 218-4966 and Robert Ford, cell (919) 605-8727
Mandatory Coach’s Meeting – There are two recordings to review regarding the coach’s meetings. Review the General Summer Games Information as well as the Powerlifting coach’s meeting. Please remember that you must review this meeting by Thursday, June 1, in order to receive credit. Remember, at least one representative from each local program must attend this webinar and confirm attendance. Listening to the recording does count as attendance as long as the appropriate steps are taken.
Lunch – Ham or turkey sandwiches, chips and fruit donated by Sheetz
Parking – Delegations staying at the dorms can easily walk to Carmichael Gymnasium.  For those that need to drive, there is on-street parking around the venue that is open during the weekend but be sure to pay attention to the signs (certain spots are off limits!).  The Coliseum Deck is also available.
Souvenirs – Souvenirs will be on sale at the venue.
Concessions – While we are not selling concessions in the building, Talley Market will be open across the street in Talley Student Center.

Competition Information
Athletes will compete in three lifts: Squat, bench press and deadlift.  Athletes will compete in all lifts in one day. Based on the athlete’s weight at weigh-in on Friday, athletes will be divisioned by weight class and gender.  Typically, lighter weight classes will compete in the morning and heavier weight classes will compete in the afternoon.

Powerlifting Sport Webpage (rules, etc)
2023 Powerlifting Schedule and Divisions
2023 SONC Summer Games Powerlifting Preliminary Weight Classes – Updated 6.1

Triangle Aquatic Center
275 Convention Dr.
Cary, NC 27511

Swimming competition will be held on both Saturday and Sunday.

Venue Director – Katie Lockhart, cell (919) 414-1414
Mandatory Coach’s Meeting – There are two recordings to review regarding the coach’s meetings. Review the General Summer Games Information as well as the Swimming coach’s meeting. Please remember that you must review this meeting by Thursday, June 1, in order to receive credit. Remember, at least one representative from each local program must attend this webinar and confirm attendance. Listening to the recording does count as attendance as long as the appropriate steps are taken.
Lunch – (Saturday) ham or turkey sandwiches, chips and fruit. (Sunday) turkey sandwiches or turkey bacon club wraps, chips and fruit donated by Sheetz.
Inclement Weather Plan – In the event of heavy winds/tornado warning, everyone will be directed to the area under spectator seating and in the downstairs classroom.  In the event of a venue evacuation, everyone will be sent to their cars.
Parking – There have been significant changes at this venue with parking so take your time.  We do have access to more parking but overflow parking may still be directed to another location.  There will be a place to drop off athletes.  Remember that general public will also be using the center and the parking lot.
Venue Notes – We ask that everyone be considerate of others with the seating.  Everyone is welcome to bring chairs and tents to sit outside the venue, in addition to the large atrium space, adjacent to spectator seating, which will show a live stream of the competition on the facility monitors.  Delegations will be assigned seating to assist with staging.  Coolers will not be permitted in the indoor seating area; an area by the back window will be designated as a “cooler parking lot” and labels will be provided to help identify coolers.
Brad Ipock with Blended Light Photography will be returning as a meet photographer this year.  If you are interested in having your swimmer photographed during the meet, please complete this registration form.  This has, historically, been a very busy weekend for Brad and we encourage you to sign up early.
Souvenirs – Souvenirs will be on sale at the venue Saturday and Sunday.
Concessions – Concessions will be on sale at the venue.

Competition Information
Swimming Sport Webpage (rules, etc)
2023 SONC Swimming Delegation Report – Updated 6.1
2023 SONC Summer Games Swimming Program – Updated 6.1
2023 Swimming Arm Marking Instructions
2023 SONC Summer Games Delegation Seating Chart

Carmichael Gym – NC State University
2611 Cates Ave.
Raleigh NC, 27695

Volleyball competition will be held on both Saturday and Sunday.

Venue Director – Jeane Brumley, cell (919)-247-5465 and Steve Bass, cell (919) 599-1086
Mandatory Coach’s Meeting – There are two recordings to review regarding the coach’s meetings. Review the General Summer Games Information as well as the Volleyball coach’s meeting. Please remember that you must review this meeting by Thursday, June 1, in order to receive credit. Remember, at least one representative from each local program must attend this webinar and confirm attendance. Listening to the recording does count as attendance as long as the appropriate steps are taken. 
Lunch – Saturday will be ham or turkey sandwiches, chips and fruit. Sunday will be turkey sandwiches or turkey bacon club wraps, chips and fruit donated by Sheetz.
Parking – Delegations staying at the dorms can easily walk to Carmichael Gymnasium.  For those that need to drive, there is on-street parking around the venue that is open during the weekend but be sure to pay attention to the signs (certain spots are off limits!).  The Coliseum Deck is also available.
Souvenirs – Souvenirs will be on sale at the venue on Saturday and Sunday.
Concessions – While we are not selling concessions in the building, Talley Market will be open across the street in Talley Student Center.
Spectators – Spectators are expected to maintain decorum when supporting their delegations. Only official members of the delegation are allowed on the field of play. Delegations are welcome and encouraged to bring pop-up tents and lawn chairs to set up outside of the venue in designated areas. There is limited space inside the venue for delegations to gather while not competing.  Please note that personal chairs are not allowed inside the venue.

Competition Information
Volleyball Sport Webpage (rules, etc)
2023 Volleyball Team Final Divisions (posted 6.3.2023)
2023 Volleyball Team Sunday Schedule (posted 6.3.2023)

Filing a competition protest

It is the right of certified and advanced certified coaches to file a protest if they believe there has been a misinterpretation or misapplication of the rules. Please refer to the documents below to understand what can be protested and a link to file the protest.

Protest Procedure Infographic – please review this flowchart before filing a protest. Additional criteria for protest eligibility is found in the protest submission form below.
Submit a Competition Protest – use this online form to submit the protest. Information such as specific rule or procedure is needed to complete this form. Please notify the competition manager of your intention to file this protest so they are aware.