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Home | Sports and Competitions | Fall Tournament | Fall Tournament Games Management Team Information

Fall Tournament Games Management Team Information

GMT Chart and Responsibilities

View the GMT job descriptions. Here is our current GMT chart.  We are still looking for Results Coordinators and Volunteer Managers. If you have any suggestions on who should join the GMT please let us know by emailing volunteers@sonc.net.

Staff Contacts

  • Overall Games, Venues: Kelly Vaughn
  • Competition, Awards, Results:
    • Andrea Stamm: softball
    • Nathan Brookins: cycling, golf and tennis
    • Janae Carroll: bocce, roller skating and soccer
  • Volunteers, Families, Info Services: Lesley Richmond
  • Logistics: Julianna Pratt
  • Sponsorship: Susan Doggett


Mark Your Calendars

Unless otherwise noted, all venue meetings will be held at the venue we plan to use for Fall Tournament. You should plan to attend the venue visit for your assigned venue.  Addresses are listed below for all venues.

Full GMT Meeting – Wednesday, November 9, 7 p.m. @ TBD

Functional Area Trainings:

  • Awards Managers:  Training Overview
  • Competition Managers: Training Overview
  • Logistics Managers: Logistics Training Overview
  • Media Representatives: TBD Register for the Media Representative Training. Check out the 2018 Media Represntative Training Overview.
  • Results Managers: Training Overview
  • Venue Managers: Training Overview
  • Volunteer/Info Services Managers: Tuesday, October 22 @ 6:30 p.m. Register for the Volunteer Manager Training Webinar. Check out the 2018 Volunteer Manager Training Overview.

Venue Information

Information will be updated for each venue as planning continues.

In each section, you will find:

  • Venue layouts are provided to illustrate where everything will be located.
  • Equipment lists are also provided for you to review.
  • Logistics schedules give a detailed timeline on what should be happening throughout the event at each site.
  • Venue equipment colors indicate the color/design duct tape you should find on all boxes, etc. that belong at your venue.  If you see something with the wrong color, call Julianna! It means someone at another site is missing their equipment!

Bocce

  • Chestnut Square Park (320 Chestnut Pkwy., Indian Trail, NC 28079)
  • Venue Layout
  • Parking Map
  • Bocce Equipment List
  • Bocce Logistics Schedule
  • Equipment Color – Carolina Panthers

Bocce section of the Head of Delegation page – competition schedules, lunch information, etc.

Cycling

  • Rock Hill Criterium Course (1307 Riverwalk Pkwy., Rock Hill, SC 29730)
  • Venue Layout
  • Cycling Equipment List
  • Cycling Logistics Schedule
  • Equipment Color – Llamas

Cycling section of the Head of Delegation page – competition schedules, lunch information, etc.

Golf

  • Charles T. Myers Golf Course (7817 Harrisburg Rd., Charlotte, NC 28215)
  • Venue Layout
  • Parking Map
  • Golf Equipment List
  • Golf Logistics Schedule
  • Equipment Color – Blue

Golf section of the Head of Delegation page – competition schedules, lunch information, etc.

Roller Skating

  • Kate’s Skating Center – Hudson (1151 Skating Rink Dr., Gastonia, NC 28054)
  • Venue Layout
  • Roller Skating Equipment List
  • Roller Skating Logistics Schedule
  • Equipment Color – Yellow

Roller Skating section of the Head of Delegation page – competition schedules, lunch information, etc.

Soccer Team

  • UNC-Charlotte Northeast Rec Fields (1001 John Kirk Dr., Charlotte, NC 28262)
  • Venue Layout
  • Soccer Equipment List
  • Soccer Logistics Schedule
  • Equipment Color – Cheetah Print

Soccer section of the Head of Delegation page – competition schedules, lunch information, etc.

Softball

  • Hornet’s Nest Park (6301 Beatties Ford Rd., Charlotte, NC 28216)
  • Venue Layout
  • Parking Map
  • Softball Team Equipment List
  • Softball Team Logistics Schedule
  • Equipment Color – Red

Softball section of the Head of Delegation page – competition schedules, lunch information, etc.

Tennis

  • Hornet’s Nest Park (6301 Beatties Ford Rd., Charlotte, NC 28216)
  • Venue Layout
  • Parking Map
  • Tennis Equipment List
  • Tennis Logistics Schedule
  • Equipment Color – Kittens

Tennis section of the Head of Delegation page – competition schedules, lunch information, etc.

Opening Ceremony

  • Virtual Event
  • Venue Layout
  • Opening Ceremony Equipment List
  • Opening Ceremony Logistics Schedule
  • Equipment Color – Unicorns

Victory Dance and Olympic Town

  • Embassy Suites Charlotte Concord (5400 John Q Hammons Dr. NW, Concord, NC 28027)
  • Venue Layout
  • Dance Equipment List
  • Dance Logistics Schedule
  • Equipment Color – Sharks

Healthy Athletes

  • Talley Student Union (2610 Cates Ave, Raleigh, NC 27606)
  • Venue Director: Suzanne Simons
  • Healthy Athletes Equipment List
  • Healthy Athletes Logistics Schedule
  • Warehouse Day – TBD

Functional Area - Awards

General Awards Manager Information

Honored Guest Awards Presenter Grid
Awards Handbook – all the information about how to manage the awards ceremonies and different volunteer roles!
Awards Music Notice – information about where to find the song to play during awards ceremonies
Awards Diagram/Layout – Indoor Individual
Awards Diagram/Layout – Outdoor Individual
Awards Diagram/Layout – Indoor Team
Awards Diagram/Layout – Outdoor Team
Awards Staging – Individual
Awards Staging – Team

Functional Area - Competition

General Competition Manager Information

Weather notices for Special Olympics NC competitions

Officials Payment Form – Soccer and Softball

Certified Coach List

Competition Protest Procedure

It is the right of certified and advanced certified coaches to file a protest if they believe there has been a misinterpretation or misapplication of the rules.

  1. Review the Certified Coach List to check the person is a certified coach in the sport and also attended/reviewed the coach’s meeting.
  2.  Protest Procedure Infographic – Coaches and Competition Managers should review this flowchart before a protest is filed to see if it is a valid protest.
  3. Coaches use this link to submit a Competition Protest Information such as specific rule or procedure is needed to complete this form. Coaches should notify the competition manager of their intention to file this protest so you are aware and can contact SONC sport staff.
  4. Contact your SONC Sport Staff Liaison and Games Rules Committee to speak immediately about the protest and review the merits.
  5. Protest Submissions – review the protest with your SONC Sport Staff Liaison and Sport Rules Committee Members.

Functional Area - Results

General Results Coordinator Information

General Games Management System (GMS) Videos

How to set up your work area
How to print a test page
How to open GMS
Introduction to GMS
How to look someone up in GMS
How to select an event within a game
How to scratch an athlete from a game
How to scratch an athlete from a single event
How to print a scratch report

Sport Specific Results Data Entry Videos

General Games Information

November 10-12
Charlotte Area

Fall Tournament Venue Map


More Games Management Team (GMT) members needed!

More sports, more activities, more volunteers, more GMT members needed! We are particularly looking for Media Representatives.  If you have anyone who might be interested in joining our crew, please let volunteers@sonc.net know!

Calling all volunteers!

Fall Tournament will require the help of over 1,000 volunteers. Limited online registration is now available! Share the link with your friends, family and co-workers by October 25. Groups of 20 or more can contact volunteers@sonc.net directly.

We are looking for announcers, medical professionals and professional photographers.  Please share the link with them or introduce us to anyone who might be able to fill these roles.

View the available job descriptions- send any suggested edits to volunteers@sonc.net. You can also review general volunteer materials online.

You are a Class A Volunteer!

All GMT members are considered Class A Volunteers which means we need you to fill out the Volunteer Screening Form.  If you have not already filled out this form, please do so in order to complete the required criminal background check. You only have to do this form one time so if you did it a long time ago, you’re still all good!

We also ask that you take 15 minutes to complete Protective Behaviors training. This is a free online training on how to recognize abusive behaviors and ensure the safety of the athletes. This has to be done every three years and is required of all Class A volunteers. Please note that the format and web page to access this training has changed, and you will now need to create an account through the SO Learn Portal.

Also available through the SO Learn Portal is Concussion in Sports. We highly recommend all GMT members to take this free online concussion training to help ensure the safety of everyone during our event. While it does take about 45 minutes to complete, it is really great information. There should be no need to send a certificate as SONC now receives notification as soon as a training is completed.

The state of North Carolina now requires a certain number of people to have training in crowd management at large events such as our Opening Ceremony/Olympic Town.  This training also needs to be completed every three years and also requires about 15 minutes.  We specifically ask security managers and the Opening Ceremony/Olympic Town GMT to complete this training and send Julianna a copy of the certificate but it is a great training for any of our GMT.

Help Needed!

We are in need of lunches, dinners, snacks, and water for the Games as well as prizes for Olympic Town.

Special Olympics NC serves over 4,500 lunches to athletes, coaches and volunteers over the course of the weekend. If you know of any company, restaurant, or organization that may be interested in assisting with lunches, this “meal needs” document breaks down our needs by venue.

Provided is a letter you can use to approach local businesses.  Thank you!

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