September 27 – 29, 2019
This webpage provides a comprehensive summary of the Equestrian Tournament. There are several links to more detailed documents. You need to read all of this information even if you are already familiar with it because you are responsible for knowing it!
If you have questions about this info, if you need help during the event, if you get lost, if you are running late, whatever it might be – call us!
You can call your Community Resources Director or
Friday and Sunday: Andrea Stamm, SONC Staff, 919-818-4520,
Saturday: Nathan Brookins, SONC Staff, 919-996-9720 or
Karen Snyder, Volunteer Venue Manager, 919-631-6580
Pay close attention to the schedule as things are getting started earlier on Friday.
The coaches’ meeting will be held via webinar for all coaches/chaperones/HODs. Find out how you can listen to this meeting under the Competition information section. We have moved onsite coaches’ meetings for all our other events to this webinar format and find that it helps programs better prepare for the weekend! There will not be a coaches’ meeting on the Friday of the tournament.
We have wonderful announcers at our Equestrian Tournament and we want them to be able to highlight the many athletes who will be with us for the weekend. We would love for you to provide them with some fun facts to share throughout the day using this online form.
Delegations will be staying at Courtyard Raleigh Crabtree Hotel, Four Points by Sheraton Raleigh Arena, Wingate by Wyndham State Arena or Fairfield Inn & Suites Raleigh Crabtree Hotel, all of which are located less than 5 miles away from Hunt Horse Complex. Hotel assignments will be sent to Heads of Delegation next week.
There will be no march-in for Opening Ceremony. Athletes and coaches should be in their assigned seating area by 6:50 p.m so Opening Ceremony can begin promptly at 7:00 p.m. There will be a dance party prior to Opening Ceremony starting at 6:40 p.m.
This is a very popular weekend for the area around the Hunt Horse Complex. The NCHJA show will once again be happening at the Hunt Horse Complex all weekend. Friday, the Carolina Hurricanes hockey team will have a preseason home game at 7:30 p.m. Sunday, the Carolina Hurricanes hockey team will have another preseason home game at 1:30 p.m. We will have to monitor the parking lot so it is essential that you use the provided parking pass all weekend!
In addition to the events around the Hunt Horse Complex, Raleigh is also hosting the International Bluegrass Festival, and the SONC Over the Edge fundraiser will be taking place at the Wells Fargo Capitol Center. All of these events may impact traffic around the Hunt Horse Complex and all of Raleigh so please plan accordingly for travel time.
We will once again have a dance party complete with a DJ, refreshments, and games on Saturday night. It will be held at the Hunt Horse Complex this year.
There is no formal family registration process although we will ask them to sign-in at the information table so we can acknowledge their joining us. We will have Sisters II Ice Cream out with us all weekend to serve delicious treats. A list of nearby restaurants can be found at information services.
There are several options for families looking to stay in the area for the duration of the Equestrian Tournament. Please note that room rates are higher than normal due to all of the events in town. Two nearby hotels that we have set up room blocks at for families are:
Holiday Inn Crabtree Valley – (919) 782-8600
Make sure to reference Special Olympics NC Equestrian Tournament to receive the best rates!
SONC will provide all meals for delegations (registered athletes, coaches, chaperones, etc.) beginning with Friday dinner and ending with Sunday lunch. Family members are not included in these meals.
If you have requests for vegetarian or gluten-free meals, email those requests to Julianna Pratt, including the name(s) of the people needing the special lunches. A list of known dietary requests can be found here. All requests must be received by Friday, September 20 in order for arrangements to be made.
4:00-6 p.m. Dinner provided by Area 5 Civitans – TBD
6 a.m. Breakfast at hotel
11 a.m. Lunch provided by Wake Forest Civitans – Hotdogs, sauerkraut, chips, applesauce & a cookie
4:00-6 p.m. Dinner provided by South Raleigh Civitans – Fried chicken, potato salad, green beans, roll and dessert
6 a.m. Breakfast at hotel
11 a.m. Lunch provided by Creative Civitans – Ham or turkey sandwich, chips, fruit, & a cookie
Hotel assignments will be sent out at the start of next week.
- RV Hook-ups are available at the horse complex. The cost is approximately $35 per night and on-site security collects this money. Please be prepared to make this payment directly to the NC Fairgrounds, as SONC will not pay for this arrangement.
- Delegations will be staying at the Courtyard Raleigh Crabtree Hotel, Four Points by Sheraton Raleigh Arena, Wingate by Wyndham State Arena or Fairfield Inn & Suites Raleigh Crabtree Hotel.
- For those delegations staying in the Courtyard or Fairfield Inn and Suites, please be aware that due to other events in the area, you may experience a high volume of traffic on your way to the Hunt Horse Complex. Please plan accordingly to arrive on time for competition.
- Any time after 3 p.m., the head of delegation can go to the hotel to receive all of the room keys which will be grouped by delegation.
- If you have any problems with housing during the event, please contact Julianna Pratt at 408-506-1547.
- Your specific room arrangements will be sent to you next week for you to review.
- All delegates should be respectful of others by remaining in their rooms after 11 p.m. each evening. Music and loud talking should not be heard outside the room from which it originates.
- All delegates should respect all facility property and regulations. Theft or intentional damage of property will not be tolerated.
Delegation check-in will take place at Hunt Horse Complex on Friday 11 a.m.- 1:45 p.m. The process will be as follows:
- Only the Head of Delegation or head coach should come to the check-in area to prevent congestion.
- Confirm possession of all athlete participation forms.
- Record scratches/no-show’s and confirm athlete/horse pairings
- Pick up arrival envelope containing welcome information and all credentials for the delegation.
- Confirm that you have all credentials at that time. Also check to make sure wristbands for all certified coaches are received.
- Receive final information on getting hotel keys upon arrival at the hotel.
- Be prepared for Coggins tests to be checked once horses are stalled.
Mandatory Coaches’ Meeting – Please click here for a recording. At least one representative from each local program must attend this webinar and confirm attendance. Listening to the recording does count as attendance as long as the appropriate steps are taken. You must watch the recording in order to take the appropriate steps.
We are once again going to have a full schedule so we must keep the schedule moving in order to fit all competition into the weekend. It is of utmost importance that you listen for gate calls. A maximum of three gate calls will be made for an athlete to come to the arena. An athlete will be scratched if they have yet to respond by the third gate call.
Additionally, all gaming classes (pole bending and barrel racing) will take place on Saturday after trails competition.
Please remember the Friday schedule will begin early again to ensure all divisioning is completed in a timely manner. Delegations can begin checking in at 11 a.m.
Event Program and Class List – Coming soon. This program contains all classes for athletes for the Equestrian Tournament.
Barn and Stall Assignments – These are the barns and stalls to which your delegation has been assigned for the weekend. Please only use your assigned stalls. These assignments include your tack stalls.
Athlete events by delegation – This is a comprehensive list of your athletes and the events they are competing in.
Opening Ceremony – Friday @ 7 p.m. – Hunt Horse Complex
A dance party will take place prior to Opening Ceremony at 6:40 p.m. Delegations should be seated in their designated area by 6:50 p.m., with Opening Ceremony starting at 7 p.m. This year’s entertainment will include mounted cowboy shooters. Out of respect for other delegations, please remain for the duration of the program. Medical personnel will be on premises during Opening Ceremony and water will be made available throughout the evening.
Opening Ceremony is the time where your entire delegation is recognized for its hard work leading up to this event. Please make your group look sharp by tucking in shirts and tying shoes. The entire delegation should dress similarly. A good way to do this is wear a t-shirt identifying the local program. As always, make sure everyone is dressed appropriately for the weather. Please also make sure your programs’ attire is adhering to Section 5.08 of the Special Olympics General Rules for the Display of Commercial Messages at Games and Prohibition of the Display of National Flags as well as the SONC logo guidelines. If you have any questions, please contact your community resources director.
Ice cream will once again be served by the NC State University Dairy Science Club before the entertainment portion begins. Lucky us!
Dance Party – Saturday @ 6:30-8:30 p.m. – Hunt Horse Complex
There is a lot planned for Saturday night with a DJ, games, souvenir sales and refreshments provided by High Riders 4-H Club. Don’t miss it!