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Fall Tournament Head of Delegation Information

November 3-5, 2017

This Web page provides a comprehensive summary of Fall Tournament.

There are several links to more detailed documents.  You may not need to read all of this information because you are already familiar with it, but you are responsible for knowing it!

If you have questions about this information, if you need help during the event, if you get lost, if you are running late, whatever it might be – call us! You can call

Kelly Vaughn, SONC Staff, 919-818-7321 or
Elizabeth Knightly, volunteer Fall Tournament Director, 704-965-5744

What’s New This Year?  Plus a Few Important Reminders

  • We are very excited to be celebrating our 1st year in Charlotte with the Fall Tournament! Thank you to our previous hosts in High Point!  They were wonderful hosts and had the longest run holding this event.  It is simply time to take this state-level event to a new community.
  • We will have daylight savings time during the Tournament so don’t forget to adjust your clocks and get your extra hour of sleep Saturday night!
  • Don’t forget that divisioning will be held for basketball, bocce, soccer team and tennis court play on Friday afternoon.
  • We will continue to use technology to help us hold coach meetings before the event.  All coach meetings will be held via webinar/call.  Each program must be represented on these calls.  They are taking place on Thursday, October 26th and Monday, October 30th, and here is a full list of webinars.
  • Once delegations have had dinner on their own on Friday night, everyone is invited to a fun-filled Opening Ceremonies Friday night.  This will be a full Opening Ceremonies at Bojangles Coliseum with plenty of dance music from DJ Mike and welcome gifts from Visit Charlotte. The doors will be open by 7:00pm to allow delegations to enjoy the music.
  • Credentials will be distributed at the hotels.  Those sports that have divisioning on Friday will receive their sport-specific materials upon arrival on Friday but credentials will be at the hotel.
  • Heads of Delegation are encouraged to go to their assigned hotel between 3 and 6pm on Friday to get all their room keys.  This will allow for an easier move-in once athletes complete competition late in the afternoon.  Remember, room keys will not be available before 3pm.  We will be sending you your hotel assignment and detailed rooming lists for you to review next week so be sure to respond! Any changes to housing must be communicated by the end of next week.
  • Free health screenings will be offered once again to athletes through the Healthy Athletes programs at the dance.  Be sure to take advantage of these great free services!
  • Updated competition schedules will be posted online and distributed via email each evening of the event.  Text alerts will also be sent out.  There will be no hard copies distributed at the dance.

We are looking forward to a great Fall Tournament!

General Fall Tournament Information

Overall Schedule

2017 Venue Map

A parking pass is provided to help identify all vehicles associated with the event.  Print out as many copies as needed for your transportation.

We are working to have announcers at most of the venues for Fall Tournament and we want them to be able to highlight the many athletes who will be with us for the weekend. We would love to provide them with some fun facts to share. Click here to tell us a fun fact about any of the wonderful athletes!  Thanks for helping provide that fun!

This information is shared with every state-level event.  Click through it as a refresher or let it serve as a resource if this is your first event!

Head of Delegation Responsibilities
Local Program Preparation Checklist
Sample Packing List
Sample Delegation Pre-Games Coaches Meeting Agenda
Mileage Chart
General Policies & Procedures
Competition Policies & Procedures
Sport Nutrition Tips

Event Services

Lost and Found
Please report any lost/found athletes/items to the closest information services table/volunteer check-in table.  Also, if you lose a nametag, please go to information services or the results coordinator.

Photography/Videography
Photos will be made available in the photo gallery at www.sonc.net after the weekend of competition.

In the event that athletes and/or coaches from your local program are featured by a TV station covering the event and you wish to order a copy of the news clip, you can do so by calling Video Taping Services at 704-332-2158. Most TV stations in the state will refer you to this company if you call their station directly requesting a copy of a news clip they aired. To order a clip from VTS, you will need to know the following information: Date the story aired, name of station airing the story, city where the station is located.

Note that there is a charge to obtain a copy of news clips. SONC does not secure copies of television news stories due to the associated cost.

Credentials
Athletes as well as Coaches and HoD’s are expected to wear their nametags or credentials at all times other than during competition.  If you lose a nametag or credential, please go to the information services table for a replacement.

Security
Access control volunteers will be present where it is necessary to control the flow of pedestrian traffic.  Please feel free to seek their assistance as needed.

Transportation/Parking
Refer to directional signs or volunteers for specific instructions on parking at the various venues.

If you have transportation difficulties during the event, call one of the key contacts listed in the head of delegation information.

Medical
Medical personnel will be on-site at the venues.  Please note:

  • most of these individuals are certified (and willing) to give insulin shots BUT they cannot do so without an up-to-date doctor’s note listing the exact dosage to be administered as this is a liability issue.
  • Should an athlete need medical attention, the coach or chaperone will be the person to complete the Incident Report (blanks will be at medical area).  They should complete the entire document, have it witnessed, sign it themselves and then place the completed document in the envelope on the table in the medical area.

Meal Information

Friday lunch – all delegations should eat before they arrive at the venues.

Friday night dinner is on your own. There will be concessions with dinner items at Opening Ceremonies should you choose to eat something there.  There are of course a ton of meal options and more details are being sent to the HOD.

Lunches will be available at the venues on both Saturday and Sunday.

Breakfast will be served at the hotels.

Saturday night dinner is on your own with the exception of delegations who will receive notice of churches willing to host them for dinner.  There are of course a ton of meal options in the area and more details are being sent to the HOD.  There will be concessions with dinner items at the dance should you choose to eat something there.

Domino’s is offering us a 50% off coupon on deliveries!  Just tell them you are with Special Olympics North Carolina.

Visit charlottesgotalot.com for a comprehensive list of attractions and restaurants in the area.

We’ve been compiling a list of individuals who require vegetarian or gluten-free meals at past events, which can be found here. If your name is not on this list and you would like to request a vegetarian or gluten-free meal, submit your needs to Julianna Pratt no later than Monday, October 30th.  Make sure to include names and at which venue the lunch is needed when you make your request.

The most important thing to keep in mind is allowing yourselves time to get from one place to the other and keep things as simple as possible like ordering for delivery ahead of time, etc.  Work with your coordinators to find options that work for everyone.

Housing

  • Don’t forget that you will receive all credentials when you check into the hotel after 3pm on Friday.  You won’t need them at the sport venues on Friday afternoon.  The HOD should plan on going to the hotel that afternoon to get room keys and arrival packets ahead of the entire delegation.  It will keep things much simpler for everyone!
  • A housing volunteer will also be emailing the actual rooming list to you.  Please review it and please do the volunteer the courtesy of responding to their email.
  • We are assuming that everyone is staying both Friday and Saturday nights unless you have informed us otherwise.
  • All Delegates should be respectful of others by remaining in their rooms after 11 p.m. each evening.  Music and loud talking should not be heard outside the room/suite from which it originates.
  • All delegates should respect all facility property and regulations.  Theft or damage of property will not be tolerated.

 Delegation Check-In Process at the Hotels

When:             Friday between 3pm and 6pm

Who:               Only the head of delegation and/or the head coach should come to the check-in area to prevent congestion.  Please direct the rest of the delegation to wait in the vehicle or away from the check-in area.

How:

  1. Confirm possession of all athlete participation forms.
  2. Pick up arrival envelope containing welcome information and all credentials for the delegation
  3. Report all scratches and turn in the unused athlete and coach credentials to the hotel host.
  4. Confirm that you have all credentials at that time.
  5. Collect room keys and ensure all are provided.

Basketball Individual Skills

Crestdale Middle School
940 Sam Newell Rd, Matthews

Venue Manager – Bill Harrigan / 704-582-2598
Mandatory Coaches’ Meeting – Click here to view the coaches meeting recording. Listening to the recording can also count as attendance and you will be able to protest.  This recording will only be available until Tuesday, October 31st.
Lunch – All athletes, coaches, etc. registered with the delegation will have lunch provided at the venue to which they are assigned.  Sunday lunches will be made available at Carolina Courts.  Lunch will consist of Domino’s pizza on Saturday and turkey and cheese wraps prepared by Elevation Church for Sunday – all with chips, fruit cups and drinks.
Inclement Weather Plan – Remain in the facility if weather becomes severe.
Parking – There is ample parking.
Additional Activities –   Concessions and Souvenirs will be on sale all day Saturday at the venue.
Competition Information – All competition will begin at 9:30am on Saturday.  There will be no competition on Sunday.  Athletes will go through the divisioning round based on their goal height and age. All competition will begin at 9:30am. Final divisions will be given to coaches after lunch. Athletes should be dressed in sport-appropriate attire, including non-marking sole shoes.
General Schedule:

  • Coach check in  – 8:30am
  • Preliminary Competition  – 9:30am
  • Final Round Competition  – 12:30pm
  • Awards – 2:30pm

Sport Webpage

2017 Basketball Individual Skills Delegation Report for Preliminary Divisions and Starting Stations

Basketball Team (5v5)

Carolina Courts
240 Chestnut Pkwy, Indian Trail, NC

Venue Manager – Bill Bradley / 704-517-4766
Mandatory Coaches’ Meeting – Click here to view the coaches meeting recording. Listening to the recording can also count as attendance and you will be able to protest.  This recording will only be available until Tuesday, October 31st.
Lunch – All athletes, coaches, etc. registered with the delegation will have lunch provided at the venue to which they are assigned both Saturday and Sunday.  Lunches will consist of turkey and cheese wraps with chips, fruit cups and drinks prepared by Elevation Church.
Inclement Weather Plan – Remain in the facility in the case of severe weather.
Parking – There is ample parking.
Additional Activities –   Courtside Grill will have concessions available from 1pm – 4:30pm on Friday, 8am – 5pm on Saturday, and 8am – 3pm on Sunday. Souvenirs will be available at the venue all day on both Saturday and Sunday.
Competition Information: Teams should arrive dressed and ready to play!  Friday games will be two ten-minute halves, running clock. Saturday and Sunday games will be played out according to the SOI rules and SONC rules and modifications found on the basketball webpage.

2017 Basketball Team Rosters
2017 Basketball Team Final Divisions – Updated 11.4.17
2017 Basketball Team Sunday Schedule – Updated 11.4.17

Bocce

Crooked Creek Park
5900 Oakwood Lane, Indian Trail

Venue Manager – Tappie Dellinger / 704-201-7955 / tappieskat@aol.com
Mandatory Coaches’ Meeting – Click here to view the coaches meeting recording. Listening to the recording can also count as attendance and you will be able to protest.  This recording will only be available until Tuesday, October 31st.
Lunch – All athletes, coaches, etc. registered with the delegation will have lunch provided at the venue to which they are assigned both Saturday and Sunday.  Lunch will consist of turkey and cheese wraps with chips, fruit cups and drinks prepared by Elevation Church on Saturday and boxed lunches from Wolfgang Puck catering on Sunday (we have no idea what is in them yet but it’s got to be good, right?)
Inclement Weather Plan – If the weather becomes extreme and safety is an issue, everyone will be directed to their vehicles.
Parking – There is ample parking.
Additional Activities –   Concessions will be available.  Souvenirs will be on sale at the venue all day Saturday.
Competition Information: Divisioning will be done on Friday afternoon. Please arrive prior to the designated time and communicate any changes upon check-in.  Saturday will be round robin play. Sunday will be final division play for award placement. Divisions and schedules for Saturday and Sunday will be posted after each day of play.  Some courts will be open for practice on Friday. Delegations are welcome to bring tents and chairs to the facility during competition.

Sport Webpage

2017 Bocce Roster by Delegation 
2017 Bocce Sunday Final Schedule – Updated 11.4.17
2017 Bocce Singles Final Divisions – Updated 11.4.17
2017 Bocce Doubles Final Divisions – Updated 11.4.17
2017 Bocce Team Final Divisions – Updated 11.4.17
2017 Bocce Unified Doubles Final Divisions – Updated 11.4.17
2017 Bocce Unified Team Final Divisions – Updated 11.4.17

Golf and Golf Skills

Charles T Myers Golf Course
7817 Harrisburg Rd., Charlotte

Please note we have exclusive use of this course, how great is that?!?!

Venue Manager – Karen Hobson / 831-234-2979
Competition Manager – Alana Brahler / 336-837-9511
Mandatory Coaches’ Meeting – Click here to listen to the golf skills coaches meeting webinar.  Click here to listen to the golf course coaches meeting webinar, and click here for the coach notes.  This webinar will only be available until Tuesday, October 31. While all coaches are strongly encouraged to attend, a minimum of one representative from each county is required to attend this webinar. Any county without representation will not be allowed to file any official protests in this sport throughout the weekend.
Lunch – All athletes, coaches, etc. registered with the delegation will have lunch provided at the venue to which they are assigned both Saturday and Sunday.  Lunch will consist of turkey and cheese wraps with chips, fruit cups and drinks prepared by Elevation Church.
Inclement Weather Plan – If the weather becomes extreme and safety is an issue, everyone will be directed to their vehicles.
Parking – Parking is limited at this golf course, unfortunately.  Please be patient with out transportation volunteers and allow time to navigate parking.
Additional Activities –   Concessions will be open on Saturday and Sunday. Souvenirs will also be available for purchase at the venue on Saturday.
Golf Skills Competition Information – Athletes are assigned a starting station and will rotate through all stations.

Sport Webpage

2017 Golf Individual Skills Sunday Final Divisions – Updated 11.4.17

  • First Shift Divisions 1-8 will begin at 10:30am
  • Second Shift Divisions 9-17 will begin at 12:30pm

2017 Fall Tournament Sunday Tee Times – Updated 11.4.17
2017 Golf Course Play Sunday Divisions – Updated 11.4.17

Roller Skating

Kate’s Skating
14500 Independence Blvd., Indian Trail

Venue Manager– Jayne Koeslin Radionov / 336-413-7495
Mandatory Coaches’ Meeting – Click here to listen to the webinar.  A minimum of one representative from each county is required to attend or listen to this webinar. Any county without representation will not be allowed to file any official protests in this sport throughout the weekend.
Lunch – All athletes, coaches, etc. registered with the delegation will have lunch provided at the venue to which they are assigned both Saturday and Sunday.  Lunch will consist of Chick-Fil-A sandwiches on Saturday and sandwiches from a local restaurant on Sunday – all with chips, fruit cups and drinks.
Parking – There is ample parking.
Additional Activities –   Concessions are available at the venue and will be open on Saturday and Sunday.  Souvenirs will also be available for purchase at the venue on Saturday.
Competition Information  This sport has been growing so the sport development team has spent a lot of time on the order of events and ensuring that athletes are registered in appropriate events.  Awards will be presented as athletes complete each events on Sunday.  Awards will be indoors.  You’re welcome :).

Sport Webpage

2017 Roller Skating Final Events by Delegation – Updated 11.4.17
2017 Roller Skating Final Divisions – Updated 11.4.17

Soccer and Soccer Skills

Colonel Francis Beatty Park
4330 Weddington Rd., Matthews

Venue Manager –  Sean Halleran / 704-607-8878
Mandatory Coaches’ Meeting – Click here to view the soccer team coaches meeting recording. Click here to view the soccer skills coaches meeting recording.  Listening to the recording can also count as attendance and you will be able to protest.  This recording will only be available until Tuesday, October 31st.
Lunch – All athletes, coaches, etc. registered with the delegation will have lunch provided at the venue to which they are assigned both Saturday and Sunday.  Lunch will consist of ham and cheddar sandwiches from Quik Trip on Saturday and turkey and cheese wraps prepared by Elevation Church on Sunday – all with chips, fruit cups and drinks. Skills athletes will still have lunch ready for them at the venue on Sunday.
Inclement Weather Plan – If the weather becomes extreme and safety is an issue, everyone will be directed to their vehicles.
Parking – This park is huge and there will be a lot of other activities (including weddings).  Follow the signs to parking.  Parking adjacent to the fields is limited, so please allow time to navigate parking and be patient with our transportation volunteers.
Additional Activities –  Concessions will be available.  Souvenirs will be on sale at the venue on both Saturday and Sunday.
Competition Information: Teams should arrive dressed and ready to play!  We may also have announcers for some of the soccer games to add to the excitement of the event!  A practice field will be available for teams to use.  Please note:  Friday games will be 30 minutes starting on the same schedule, Saturday games will be on a 40-minute time frame and Sunday’s finals will be one hour blocks.

*We will be using 7’x21′ goals for competition on Fields 1,2,5,6. We will use 6’x12′ goals on Fields 3 and 4.

Sport Webpage
2017 Soccer Individual Skills Schedule

2017 Soccer Team Rosters
2017 Soccer Team Divisions – Updated 11.4.17
2017 Soccer Team Sunday Schedule – Updated 11.4.17

Tennis and Tennis Skills

Charlotte Indoor Tennis Club
8401 Sharon Lakes Rd., Charlotte

We do not have exclusive use of this facility and there may be members coming in to play on designated courts.

Venue Manager – Meg Hollingsworth / 980-335-2400
Mandatory Coaches’ Meeting – Click here to view the Tennis Singles and Doubles play coaches meeting recording.  Click here to view Tennis Skills coaches meeting recording. Listening to the recording can also count as attendance and you will be able to protest.  This recording will only be available until Tuesday, October 31st.
Lunch – All athletes, coaches, etc. registered with the delegation will have lunch provided at the venue to which they are assigned both Saturday and Sunday.  Lunch will consist of turkey and cheese wraps with chips, fruit cups and drinks prepared by Elevation Church.
Inclement Weather Plan – If indoors, remain in the facility in the case of severe weather.  Otherwise, you will be directed to your vehicle.
Parking – Parking is very limited at this facility.  We will have overflow parking available and a shuttle running.  Please prepared to drop off athletes and park off-site.
Additional Activities –   Concessions will be on sale at the venue on both Saturday and Sunday. Souvenirs will also be available for purchase at the venue on Saturday.
Competition Information –Divisioning will take place on Friday for court play.  Each player is scheduled to play a total of three 10-point tie breakers, all of which are scheduled. The remainder of the weekend for court play is as follows:
Saturday – Full court doubles competition & awards, short court doubles and Unified doubles competition and awards.
Sunday – Full court singles competition & awards, short court singles competition and awards.
Tennis Individual Skills – Athletes competing in individual skills are in one of four groups on Saturday morning. All individual skills athletes should report to indoor court 4 by 10:00am. Athletes will go through the preliminary round, have a short break, and then compete in their final round of competition. Check-in for skills will be at the entrance to court 4. Final round will start at approximately 1:30pm.

Sport Webpage
Tennis Short Court Doubles Saturday Schedule – Updated 11.3.17
Tennis Full Court Doubles Saturday Schedule – Updated 11.3.17
Tennis Short Court Singles Sunday Schedule – Updated 11.4.17
Tennis Full Court Singles Sunday Schedule – Updated 11.4.17
Tennis Short Court Singles Divisions – Updated 11.3.17
Tennis Full Court Singles Divisions– Updated 11.3.17
Tennis Short Court Doubles Divisions – Updated 11.3.17
Tennis Full Court Doubles Divisions – Updated 11.3.17
Tennis Short Court Unified Doubles Divisions– Updated 11.3.17
Tennis Full Court Unified Doubles Divisions – Updated 11.3.17
Tennis Individual Skills Divisions

Bojangles Coliseum
2700 E Independence Blvd., Charlotte, NC 28205

Venue Manager– Karen Hobson / 831-234-2979
Parking – Ample parking is available.
Access – This event is free and open to the public.  Doors will be opening at 6:30pm.  There will be delegation march-in!
What’s Happening?  A lot!

We look forward to seeing everyone at Bojangle’s Coliseum Friday night for the Opening Ceremonies.

The program starts at 7:30pm so doors will open at 6:30pm to prepare for athlete march-in.  Yes, that means we are doing a march-in – very similar to Summer Games.

There will be some seating on the floor but please note that is being preassigned to delegations needing accessible seating, etc. so please follow volunteer directions to go to seating on either side.

Ashley Stroehlein from WBTV will emcee the event, DJ Mike will be there with lots of dance music throughout the program, some entertainment is being planned -you may even see a few mascots dancing around. Visit Charlotte will provide a souvenir gift for all delegations who attend.

Please also note that Bojangles will have concessions on sale there at the coliseum.

View the Opening Ceremonies program.

Butler High School
1810 Matthews Mint Hill Road, Charlotte.

Venue Manager– Suzanne Spantgos / 704-608-0661
Parking – Ample parking is available on the backside of the school.
Access – Everyone must have a credential to enter the dance.  Families can receive credentials at the door.
What’s Happening?  A lot!

Concessions will be sold including hot dogs, pizza, and drinks.

9:00pm  Everything concludes and everyone can go get some sleep (with that bonus hour from daylight savings time).

We are thrilled to have members of Elevation Church planning a great party for everyone with Olympic Town opening at 6pm and the DJ starting at 7pm.

One thing that is going to be repeatedly emphasized over the next week is the need for everyone to wear athletic shoes to the dance.  We are using a basketball gym with a recently refinished floor and we don’t want to be “that group” that comes in and damages the floor.  To be on the safe side, we ask that everyone wear athletic shoes.  They will still look great with the prom dress or tux you have picked out for the evening!  Thanks for working with us on this.

And the night will be filled with a lot more than dancing and great music; the athletes will have the chance to embark on a journey towards a healthy lifestyle! After checking in at the Healthy Athletes table each athlete will receive a ‘passport’ that will be their ticket to 4 great Healthy Athletes stations: FUNFitness, Healthy Hearing, Opening Eyes and Special Smiles. After a quick check on their pearly whites during Special Smiles, an easy test to make sure they can hear all the great things happening at Healthy Hearing, an evaluation of flexibility at FUNFitness & free vision screening at Opening Eyes (just to name a few of the great things!), each athlete can turn in his/her passport after visiting at least two stations for an exciting prize.

Sponsors

 
Elevation Church
Metrographics Printing
Red Ventures
Canteen Fall Tournament
Visit Charlotte
TIAA 5k
 
 
Volvo Financial Services FT 3k
 
 
QuikTrip Fall Tournament 1k
 

In-Kind Donors

LMI Builders
Panera Bread

Fall Tournament Families Information

familyhighpt

Charlottesgotalot.com has compiled a comprehensive list of dining options in the area which is sure to have something to satisfy everyone.  SONC will not be providing any meal options for families at this event.  Concessions will be on sale at all venues.

All events are free and open for families.  The only venue which will require check-in is Saturday night’s dance and credentials will be available at the door.

Fall Tournament Photos

rollerskating

View Fall Tournament photos from our most recent event and past years.