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Local Program Coordinator Resources

This guide includes helpful editable documents. They are a great resource that should be used to assist in planning and managing your local program.

To view the SONC Updates for Leadership page, click here.

If you have any questions or need help, please contact your Community Resources Director.

As a local coordinator, there is general information you need to know.

Becoming an Accredited Local Program

Read the full SONC policy on accreditation

For full accreditation, the local coordinator must adhere to all of the requirements as outlined in the local coordinator job description. These requirements include, but are not limited to:

  • Local Program Accreditation form
  • Annual budget form
  • VIK (Value-In-Kind) form or spreadsheet
  • Review and update list of committee members
  • Spring Games roster
  • Active updated Athlete Participation Forms and Volunteer Screening Forms on file with SONC
  • Manage pooled banking system and handle finances based on the SONC financial policies and procedures.
  • Represent SONC appropriately within their local program.
  • Adhere to all SONC/SOI policies and procedures.

If all requirements are met to receive full accreditation, the accreditation will be current for the program year.

If a local program does not meet the above requirements, it will be considered eligible for provisional accreditation. Provisional accreditation means that the coordinator can still operate the Special Olympics local program in their jurisdiction, but will have to complete certain requirements within a specified timeframe (ex: submit attachments for accreditation by… certify at least one coach by….). The local program will need to go through the accreditation process again the following year.

Non accreditation is when a coordinator received a provisional accreditation for the previous year and still does not meet the above requirements.  Non accreditation means that the coordinator cannot conduct any business, including training and competition, in the name of Special Olympics.

Enforcing the requirements for accreditation is simply to ensure that everyone conducting business in the name of SONC is doing it correctly and appropriately.

Role of the Coordinator

The Local Program Coordinator is the accredited representative responsible for leading Special Olympics activities within their county or program.

This role includes, but is not limited to:

  • Recruiting enthusiastic community members to serve in leadership roles
  • Attending educational training opportunities throughout the year
  • Ensuring volunteers are properly trained and maintain certification status
  • Connecting community resources to fund opportunities for local athletes
  • Maintaining proper records and ensure that all paperwork is submitted in a timely manner
  • Managing the fundraising efforts of the local program

Finances and Risk Management

It starts with athletes

Learn more on our Become an Athlete page.

Check out this quick video on athlete eligibility.

  • APP (required every 3 years for all athletes age 8 and up)
    • English
    • Spanish
  • Young Athletes Form (Required for athletes ages 2-7)
    • English
    • Spanish
  • Unified Partner Form
    • English
  • Welcome letter for parents and caregivers
  • Welcome letter for athletes

According to Special Olympics General Rules, athletes must train a minimum of eight weeks before the culminating competition, usually the state-level event. Additional weeks of training are beneficial to the athlete’s overall experience. Practices should be scheduled on a regular basis (weekly or more frequently) to provide ample opportunity for the athletes to learn the rules and to improve their ability.

Then you need volunteers

Volunteers may participate as year-round or day volunteers. Volunteers may assist at events, on committees, coaches, fundraisers, officials, medical, or in many other ways.

Difference between a Class A and Class B Volunteers: Class A volunteers are in leadership positions (e.g. coaches, committee members, Games Management Team, etc.). If they are a single day-volunteer, and aren’t driving athletes anywhere, they are a Class-B volunteer.

Protective Behaviors Training is required for all Class A volunteers and must be renewed every 3 years. Additionally, a background check will be conducted. We care about your privacy. Please read the SONC Volunteer Privacy Statement to see what we are doing to protect your vital information.

For more information, check out the Become a Volunteer page.

What is local program leadership? A committee is…

  • Local Program Committee Structure

What is local program leadership? A committee is…

  • Local Program Committee Structure